13th Annual Tour ‘d Artistes March 7-9, 2025


All you need to know about the Tour

Purpose of the Tour:  To raise money for art projects in our local schools.

We have made some changes to the application process this year.  The actual application is online which will eliminate the need to manually enter the information needed by the different committees.  This document will provide all the information you will need about the tour.  If you have questions that are not answered here just email or call either Elaine 480-773-8913 elaine@tarrs.com or Lloyd 480-773-8915 lloyd@tarrs.com.

You must meet all the deadlines listed in this document and on the online registration form.  Please put these dates on your calendar.  If you cannot attend, please be sure you inform the chairperson, and ensure someone from your committee and studio is attending.   Meetings will be short, concise and informative.

•    Tuesday, October 8, 2024, application submitted, and the $100 Registration Fee received.  Checks for the registration fee should be made out Fountain Hills Art League Tour ‘d Artistes.  Mail your registration check to Elaine Tarr, 106680 E. Trevino  Dr., Fountain Hills, AZ 85268
•    Tuesday, October 8, 2024, at 6 :30 PM at Elaine and Lloyd Tarr’s home, 16608 E. Trevino Dr. All tour participants are expected to attend.
•    Tuesday, January 14, 2025.  All tour participants are expected to attend. Place TBD  6:30 pm.

Registration
Entry fee is NON-REFUNDABLE and must accompany application.  Tour Registration is not complete until the online form has been submitted and the Registration fee received.  Your membership fee for the Fountain Art League must be paid also.

Studio Information
•     Studios are to be open from 10am-4pm each day of the tour. No take downs until 4 pm Sunday. Failure to comply may preclude registration in the following tour.
•      Each studio is responsible for putting up and taking down their signs each day.
•     All signs provided must be returned at the end of the tour at the TBD announced time and location.
•     Each studio is responsible for supplying the refreshments and music as you wish. This is totally optional.
•    Studio raffles are at the discretion of the individual studios.  Explanations of how studios have done this successfully in the past will be shared at the ALL-ARTIST meeting Tuesday, October 8, 2024.
•    The tour committee reserves the right to reject any applicant.

Tour Brochure

 We order 5,000 brochures so you can pick up as many as you can distribute.  Brochures may be picked up at Gallagher’s Gallery, 12625 N. Saguaro Blvd. #104.   


Photos for Press Releases, Web Page and News Paper

All photos should be in digital format.  For Press Releases and News Paper they should nominally be 4” X 6” at a resolution of 300ppi.  For the web page they should be a minimum of 72ppi.  If you are not sure about the ppi and if they were taken with a cell phone, they should be the largest size possible.  All photos for Press Releases, Social Media, Web Page and News Paper should be submitted to lloyd@tarrs.com with “2025 Tour” in the subject field by October 15th. Tour.

 $50 Refund

You will be eligible for a $50 refund if you do at least one of the following:

•    Chair or actively work on a committee
•    Host a studio
•    Sign up a minimum of two sponsors

  Please review the tasks listed in Tour Task Details in this document. Volunteers will be assigned to committees on a first come, first filled basis.  So, sign up early.


Tour Task Committee's Details

Registration Process:
•    Update Registration as needed for the next tour
•     Collect registration check, record names and give check to the tour treasurer
•   Verify that artist has a Fountain Hills business license and an AZ TPT number
•    Assign artists to a studio and publish the Studio and Artists list.

Recruiting Sponsors:

•    Chair of this committee to develop list of who is asking which companies, so we don’t duplicate effort
 •    Update and make sponsor packets
•   Collect the $100 checks, make a list of the sponsors and send the checks to the tour treasure
•    Provide a list of people who got two or more sponsors (qualify for refund)
•    Encourage people who got sponsors to get brochures to the sponsors they got.
•    Remind those who got sponsors to send them thank you to their sponsors.

Signage
•    Ensure we have enough signs and frames for all studios.
  4 signs for street placement
  1 sign in front of studio located on the property of the studio owner
•    Announce time and place for sign pick up before the tour and drop off place and time after the tour. Coordinate with Packet Committee Chair
  • Bring sign to the pick up location
  • Artists need to help studio host with putting up and taking down the              signs each day
  •   Find someone who can store all or part of our signs.
 

Packets

       Create information packets for each studio with the following information:
o    Attendance tally sheets
o    Attendance tally sheets o    Stamps and clickers to count visitors, greeter can choose which they prefer to use.
o    Direction and “Watch Your Step” signs for each studio

o   Pass out packets at the place and time the signage is distributed.
Press Releases
o    Each artist will be asked to submit high quality pictures of their artwork for use in press releases.
o    Press release photos should be submitted by October 15th.
o    Committee will write and send press releases to our list of publication

Newspaper Articles
o    Write 3 to 4 articles about the tour artists at the different studios. 
o    Each article should have a picture relating to the tour.
o    Work with the Fountain Hills Independent   to schedule and get the maximum number of words for each article.
o    Coordinate the articles schedule with  News Paper Chair to be weeks when there is not an ad.

Create Brochure
o    Put the Tour Brochure together.
o    Have new map made for 2025 Tour
o    Have the brochure ready for the printer by December 1st
o    Work with printer on pricing and schedule.
o    Have brochures ready to hand out by January 6th, 2025 Art League Meeting

Brochure Distribution
o    Get the brochures out to the public.  Assign people to one of the following groups:
o    Tour Members
o    Art League Members
o    Fountain Hills, Mesa and Scottsdale businesses
o    Realtor Offices
o    Restaurants
o    Create a list or which companies are given brochures

Website
o    Design or update and load the Tour d’ Artistes website
o    Have the initial information about the tour including the registration form by September 1st.
o    Update the gallery pages as required by January 1st
o    Have the online tour brochure on the webpage by February 1st


Social Media
o    Set up and manage the Facebook and Instagram sites.
o    Provide documentation to tour members on how to load their info
o    Monitor the sites for any abusive posts
o    Encourage the posting of picture and videos showing the artist and their work

Newspaper Ads
o    Work with the FH Times to get ads in the paper for the tour – coordinate with FHAL contact.
o    Meet with the FH Times to establish the cost for each and the date to run
o    Prepare the ad artwork as required by the Times, one 3.55x4 inches to run on Jan.22nd, Feb. 5th and Feb. 19th. One larger ad 3x6 for March 5th, 2025
o    Coordinate with the newspaper article writer

Grant Committee
o    Work with schools located in Fountain Hill to make them aware of grants given by the Art League Tour ’d Artistes.
o    Update the grant Request Form as required
o    Verify the maximum funds available with the Tour Chairman and the Tour Treasurer.
o     Send out the Grant Request Forms the first week in January.
o    Review the Grant Requests and make recommendations to the chairman of tour and Art League Board.
o    Oversee the ordering of the supplies and deliver to the art teachers before the end of the current school year.